Free formats to download
Invoice format: GST bill formats in Excel and PDF
Seven blank business formats for Indian GST: download the Excel to type in, the PDF to fill by hand, or open the free generator and get a finished PDF in about a minute.
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- GST-ready columns
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GST tax invoice
The bill for a taxable sale, with GSTINs, HSN, CGST + SGST or IGST.
Fill online freeQuotation
Your rates and terms sent before the deal.
Fill online freeProforma invoice
An advance bill for payment or approval, before the tax invoice.
Fill online freeDelivery challan
Goods sent without a sale bill: job work, approval, branch transfer.
Fill online freePurchase order
What you are ordering from a supplier, at what rate.
Fill online freePayment receipt
Proof that money was received, against which bill.
Fill online freeStock register
Opening stock, in, out and closing stock per item.
Open the format page
What a GST invoice format must show
Rule 46 of the CGST Rules lists the fields: the supplier's and (for B2B) the buyer's name, address and GSTIN; a unique, consecutive invoice number of at most 16 characters (letters, digits, hyphens and slashes); the date; HSN or SAC; description, quantity and taxable value; the tax rate and amount as CGST + SGST or IGST; and the place of supply for inter-state sales. The GST invoice format guide goes through each field.
Two rules people miss: with turnover up to ₹5 crore, B2B invoices need at least a 4-digit HSN (6 digits above ₹5 crore), and for an unregistered buyer the name, address and delivery state are mandatory once the taxable value is ₹50,000 or more. Find codes with the HSN code finder.
Excel, PDF or the online generator?
Excel suits a business that types a few bills a month and keeps the file. PDF is for printing a pad to fill by hand. The free generator works out CGST, SGST or IGST from the place of supply, adds the amount in words and gives a finished PDF, with nothing to install.
Goods invoices are printed in triplicate and service invoices in duplicate. Once you make several bills a day, keeping the numbers in series and the stock and ledger in step by hand gets hard; that is the job of GST billing software.
Invoice formats: common questions
Where can I download a GST invoice format in Excel?
On this page: the GST tax invoice card has the Excel (.xlsx) and a print-ready PDF. They are free, with no sign-up. The same card links to the free invoice generator, which makes the finished PDF online.
Is an Excel invoice format valid under GST?
Yes, if the invoice shows every field Rule 46 asks for and the numbers run in one unique, consecutive series for the financial year. The format itself does not matter; the details on it do.
How many copies of a GST invoice should I print?
For goods, three: original for the buyer, duplicate for the transporter and triplicate for you. For services, two: original and duplicate.
What is the difference between a quotation, a proforma invoice and a tax invoice?
A quotation offers your rates before the deal. A proforma invoice is an advance bill for payment or approval and is not a tax document. The tax invoice is the real bill for the sale, and the one GST counts.
Are these formats free?
Yes. Download and use them as you like, with no sign-up.
Guides on this topic
Plain-language explainers, in English and Hindi.
- GST Invoice Format: Mandatory Fields Under Rule 46A GST tax invoice must carry the particulars listed in CGST Rule 46: the supplier's and (for B2B) the recipient's name, address and GSTIN, a unique consecutive invoice number of up to 16 characters, the date, HSN or SAC codes, description, quantity, taxable value, the tax rate and amount split into CGST, SGST or IGST, the place of supply for inter-state sales, whether reverse charge applies, and a signature.
- Invoice Kya Hota Hai? मतलब, Invoice Number, Format + Free PDFइनवॉइस (बिल) वह दस्तावेज़ है जो विक्रेता माल या सेवा बेचने पर खरीदार को देता है; यह बिक्री का सबूत और पेमेंट की माँग दोनों है। GST में रजिस्टर्ड व्यापारी टैक्स वसूलने पर Tax Invoice और टैक्स न वसूल पाने पर (कम्पोजिशन या छूट वाला माल) Bill of Supply जारी करता है।
- How to Write a Quotation: Format, Validity and ExampleA quotation is a seller's written offer to supply goods or services at a stated price, on stated terms, until a stated date. A clear one names both parties, lists each item with HSN code, quantity, rate, discount and the GST that will apply, and states validity, delivery and payment terms. It creates no GST liability; the tax invoice is issued only when the order is supplied.
Stop filling formats by hand
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