For civil contractors, builders and subcontractors
Construction Billing Software for RA Bills, BOQ and Projects
A contractor wins a ₹50 lakh job, gets the BOQ from the client's engineer, and every month measures the work done and raises a running account (RA) bill with retention, labour cess and the advance recovered.
Free plan forever · Pro ₹1,499 a year for the whole business, no per-user fee · 7 days free, no card
- A BOQ for every project, typed or pasted from Excel
- RA bills with retention, BOCW cess and advance recovery
- A GST invoice from each RA bill, SAC 995411
- Site wages, material and subcontractors costed to the job
What is Construction Billing Software?
Then the same work is billed again as a GST invoice, the site diary is in a notebook and the subcontractor's bill is in WhatsApp.
VyapRise is construction billing software that keeps each project in one place: the BOQ, RA bills measured against it, the GST invoice made from the RA bill, wages from the site diary, material sent to site, subcontractor bills with TDS, and what the job has cost against its budget. Choose Construction & contracting when you sign up and Projects, Tenders and Rate Analysis are switched on. They are part of Pro, free for your first 7 days; GST invoices work on every plan.
What a contractor needs from construction billing software
The contract, what was measured, what was billed, what it cost. These are the parts VyapRise covers.
Projects with their BOQ
Each project (PRJ-0001) has the client, the site, the contract value, retention %, mobilisation advance, labour welfare cess %, budgeted cost, GST rate and SAC. Type the bill of quantities or paste it from Excel: section, item code, description, unit, quantity and rate. Pro.
RA bills measured against the BOQ
A new RA bill shows every BOQ line with the quantity up to the previous bill; you type this bill's quantity and it shows the balance. It cannot pass the BOQ quantity plus approved variations. Retention, BOCW labour cess, advance recovery and other deductions give the net payable. Pro.
A GST invoice from the RA bill
Certify the RA bill and press Bill: a GST invoice opens with one line per BOQ section, SAC 995411 and the project's GST rate, with the deductions written in the notes. Print the RA bill itself as an abstract of measurement. Pro; the invoice itself is Free, 10 a month.
Site diary and wages
Each day's weather, work done, what held it up and the labour on site by category (mason, helper, carpenter) with head count and rate. Pay wages records the unpaid days as one paid expense against the project. Pro.
Material sent to site
Send cement, steel or any stock item from a warehouse to the site. Stock goes down at its cost and the cost is added to the project. Purchase bills and expenses can be tagged to a project too. Pro.
Subcontractors with retention and TDS
Give part of the work to a subcontractor on a work order (WO-) with agreed rates, retention % and TDS %. Their bills are measured against the order like RA bills; once certified, each becomes a bill on credit from the subcontractor, with retention and TDS shown as deductions. Pro.
Tenders and rate analysis
Keep each tender with its NIT number, EMD, estimated value and your bid; a won tender becomes a project with its lines as the BOQ. Build rates DSR-style from material, labour, plant and other costs with overhead % and profit %. Pro.
Schedule, registers and handover
A schedule with milestones; registers for RFIs, site instructions, inspections, NCRs, safety incidents, permits, risks and meetings; a drawing register with revisions; bank guarantees and compliance papers flagged 30 days before expiry; handover with the defects liability period. Pro.
Cost control
Budget against actual by cost head (material, wages, subcontract, plant, expenses, purchases), BOQ value against certified by section, retention held and labour cess deducted, and an S-curve of planned, certified and cost by month. Pro.
A month on a building job using VyapRise
Simple numbers, real steps, so you can see whether it fits your site.
The project. You win the RCC work for a community hall: contract ₹1,00,000 for one BOQ line, RCC M25 slab, 10 cum at ₹10,000. The contract has 5% retention, a ₹10,000 mobilisation advance and 1% labour welfare cess. You make project PRJ-0001 and enter the BOQ.
On site. Each evening the supervisor adds the day to the site diary: 4 masons and 8 helpers, the work done and a rain delay. Cement and steel go from your godown to the site, and their cost is added to the project.
Month end: the RA bill. 6 cum is done. RA-0001 shows 0 up to the previous bill, 6 this bill and 4 balance: gross ₹60,000, less ₹3,000 retention, ₹600 labour cess and ₹5,000 of the advance, net ₹51,400 before GST. The client's engineer checks the printed abstract and you certify it.
The GST invoice. You press Bill. The invoice has the RCC work at ₹60,000 with SAC 995411 and 18% GST, ₹10,800, total ₹70,800, with the retention, cess and advance recovery written in the notes. Payments from the client go against that invoice in their ledger.
Wages and the subcontractor. On Saturday you pay the week's site wages in one entry. The shuttering subcontractor's bill is measured against their work order, certified and booked as a bill on credit with 5% retention and 1% TDS shown, and you pay it from Payment Out.
Cost control. The project page shows ₹60,000 certified (60% done) against the ₹80,000 budget, with material, wages and the subcontractor bill added up, so you see the margin before the job ends.
- GST on works contracts depends on the work and the client (for example government or affordable housing). Set the project's GST rate and confirm it with your CA.
- Retention and labour cess are deducted on the RA bill. The GST invoice is on the work value, as the RA bill's deductions are recoveries, not discounts.
- TDS deducted from a subcontractor is shown on their bill; depositing it and filing the TDS return is done outside VyapRise.
Contractor tasks and how VyapRise handles them
Free is free forever; Pro is ₹1,499 per year.
| Task | How VyapRise handles it | Plan |
|---|---|---|
| Project | PRJ-0001: client, site, contract value, retention %, mobilisation advance, labour cess %, budget, GST rate, SAC | Pro |
| BOQ | Typed or pasted from Excel; approved variations join it and raise the contract value | Pro |
| RA bill | Up to previous, this bill, balance per BOQ line; retention, labour cess, advance recovery, other deduction; certified, then billed | Pro |
| GST invoice | One line per BOQ section, SAC 995411, project GST rate; deductions in the notes | Free, 10 a month |
| Site diary | Weather, work done, hindrances, labour by category; Pay wages records one expense | Pro |
| Material to site | Stock out of a warehouse at cost, added to the project | Pro |
| Subcontractors | Work orders with rates, retention % and TDS %; certified bills become a bill on credit | Pro |
| Tenders | NIT, EMD, estimate, our bid; a won tender becomes a project | Pro |
| Rate analysis | Material, labour, plant, other, overhead %, profit % per unit of work | Pro |
| Registers | RFI, site instruction, inspection, NCR, safety, permit, risk, meeting, bank guarantee, compliance, drawings | Pro |
| Cost control | Budget vs actual by head and section, S-curve | Pro |
| Handover | Handover date, defects liability months, retention release date | Pro |
There is no CAD or BIM model, no client portal, no e-invoice (IRN), no TDS return filing and no Play Store app. Releasing retention records the date; you bill the retention yourself.
Is VyapRise the right construction software for you?
Before you set it up, the gaps.
A good fit if you
- Are a civil, interior, electrical or plumbing contractor billing clients in running account bills
- Want the RA bill and the GST invoice to agree, without typing the work twice
- Pay site labour weekly and want the wages costed to the right project
- Give work to subcontractors and want their bills measured and their dues in one supplier ledger
- Want to see a job's cost against its budget while it is still running
Not a fit yet if you
Need drawings, CAD or BIM inside the software, a client or engineer portal to approve bills online, or e-invoices (IRN): VyapRise has none of these. TDS returns are not filed from it. It runs in the browser and needs internet; there is no offline mode and no Play Store app.
Common questions
What is an RA bill in construction?
A running account (RA) bill is the bill a contractor raises during the job for the work done since the last bill, measured against the BOQ. It shows the quantity up to the previous bill, this bill and the balance, and deducts retention, labour cess and the advance being recovered.
Can VyapRise make a GST invoice from an RA bill?
Yes, on Pro. Certify the RA bill and press Bill: a GST invoice opens with one line per BOQ section, SAC 995411 by default and the project's GST rate, with the deductions in the notes. Saving the invoice marks the RA bill as billed.
Does it deduct BOCW labour welfare cess?
Yes. Each project has a labour welfare cess %, 1% by default, and every RA bill deducts it from the gross along with retention and the advance recovery. Cost control shows the total cess deducted.
How are subcontractor bills handled?
Make a work order for the subcontractor with the agreed rates, retention % and TDS %. Their bills are measured against it; a certified bill is booked as a bill on credit from the subcontractor, with retention and TDS shown, and you pay it from Payment Out. TDS deposit and returns are done outside VyapRise.
Can I paste my BOQ from Excel?
Yes. Copy the rows from Excel with section, item code, description, unit, quantity and rate, and paste them into the project's BOQ.
How much does construction billing software cost on VyapRise?
Projects, Tenders and Rate Analysis are part of Pro, at ₹1,499 per year, with no limit on bills and no per-user charge for your staff. New companies get 7 days of Pro free. The Free plan keeps 10 GST invoices a month for the owner alone, without projects.
Related pages
- Building material billing softwareCement, sand and steel by the bag, brass and tonne.
- Steel and iron billing softwareTMT and structural steel by weight.
- Inventory management softwareStock in every godown and site store.
- Accounting softwareLedgers, expenses and reports in one place.
- GST billing softwareGST invoices with SAC, UPI QR and print layouts.
Run your next project on VyapRise
Choose Construction & contracting, add a project with its BOQ and make the first RA bill. Try Pro free for 7 days; no card needed.