For clinics, polyclinics and diagnostic centres
Clinic Billing Software for Appointments and Fees
At a clinic the front desk runs on a list: who is booked with which doctor at what time, who is in the waiting room, who has been seen, and what each patient has to pay for the consultation and the tests.
- A day view of appointments with status tabs
- Patient or walk-in, doctor, services and length
- Arrived, Done and Bill from the list
- Fees and dues per patient
What is Clinic Billing Software?
VyapRise is clinic billing software that keeps the day's appointments in one view, with status tabs from booked to completed, and turns a finished appointment into a bill with its fees in one press.
Patients can also book a free time themselves from your own booking link. Case notes for each visit, with a printable prescription, are kept encrypted and shown only to the roles you allow; there are no lab reports. Choose Clinic & diagnostics when you sign up and Appointments is switched on. Appointments is part of Pro, free for your first 7 days; invoices work on every plan.
What a clinic needs from billing software
A front desk that knows who is coming, who is waiting and who has been seen, and a bill that matches the services given. These are the parts VyapRise covers.
The day's appointments
Appointments shows one day at a time, with previous, next and today buttons. Status tabs for booked, arrived, completed, cancelled and no-show show how many are in each, and a by-doctor view puts each doctor's day in its own column. Appointments is part of Pro.
Book a patient
Pick the patient from your customers, or type a walk-in's name and mobile. Set the date, time and length, from 15 minutes to 3 hours, type the doctor or technician who will see them, and add the services, such as a consultation or a blood test, with quantity and rate. If that doctor is already booked at an overlapping time, you are warned first and can still save. Pro.
Online booking link
Your clinic gets its own booking page, with no app to install. The patient picks the services, a doctor or Anyone available, a day and a free time. Free times come from your opening hours, holidays, slot length and minimum notice and from the appointments already booked, so nobody is booked twice. The booking lands in Appointments marked Online, and you can get an email for each one. You share the link yourself: copy it, or send it on WhatsApp with the text filled in. Pro; on Free the page says it is not taking bookings.
Find any appointment
Search appointments by patient name, mobile number or the doctor's name, so the desk can answer "Is my mother booked for today?" in seconds. Pro.
Arrived and Done
Mark a patient Arrived when they reach the desk and Done when the doctor has seen them, straight from the list. Cancelled and no-show appointments get their own tabs. Pro.
Bill the appointment
Press Bill and an invoice opens with the appointment's services and fees. Save it and the appointment is locked as billed, so a visit is never billed twice. Appointments is Pro; the invoice itself is Free, 10 a month.
Consultations and tests as services
Keep each consultation, procedure and test, such as a CBC, a lipid profile or an X-ray, as a service item with its SAC, fee and GST rate. Services hold no stock. Free, up to 30 items on the Free plan.
Dues per patient or company
If a patient or a company that sends its staff pays later, the invoice gets a due date and shows in that party's ledger. On any plan a payment can be recorded on the invoice; receipts against several invoices are part of Pro.
Customer ledgerPatient history, kept private
The doctor writes case notes for each visit: vitals, complaints, findings, diagnosis, prescription, advice and the follow-up date, and prints the prescription on A5. The notes are stored encrypted and only roles with the patient records permission see them; the front desk does not. There are no lab reports. Pro.
Reminder emails the evening before
Turn on appointment reminders and each patient with an email gets one the evening before, at 6 pm, with a link to stop them. They are off until you turn them on. On WhatsApp, the desk presses Remind and sends the message. Pro.
A morning at a clinic using VyapRise
Simple numbers, real steps, so you can see whether it fits your front desk.
The evening before: bookings by phone. Three patients call for tomorrow. You book each one in Appointments: a 15 minute consultation with Dr. Shah at ₹500, and for one of them a 30 minute slot with a consultation and a blood sugar test at ₹150.
8:30 am: a booking from the link. A patient opens the booking link you shared on WhatsApp, picks a consultation with Dr. Shah on Thursday at 11 am and sees a confirmation on screen. It shows up in Appointments marked Online.
9:00 am: the first patient. She reaches the desk and you mark her Arrived. The booked tab shows two still to come; the arrived tab shows who is in the waiting room.
9:20 am: a walk-in. A man walks in with a fever. You type his name and mobile as a walk-in and book a consultation in the next free slot.
9:25 am: the first bill. The doctor has seen her. You mark her Done and press Bill: the invoice opens with the ₹500 consultation, she pays by UPI, and the appointment is locked as billed.
10:30 am: tests. The patient with the blood sugar test finishes; you bill the consultation and the test together, ₹650 in all.
Month end: a company account. A local factory sends its workers for pre-employment check-ups and pays monthly. Each visit is billed to the factory with a due date, and its ledger shows the month's total.
- Health-care services by a clinical establishment are generally exempt from GST. Set the right GST rate on each service and confirm it, and whether you need GST registration at all, with your CA.
- Online bookings only take free times. When you book at the desk and the same doctor is already booked at an overlapping time, VyapRise warns you first; you can still save. Reminder emails go only once you turn them on; on WhatsApp, press Remind on a booked appointment that has a mobile number: WhatsApp opens with the reminder filled in, and you press send.
- If you also run a chemist counter, see medical store billing for batches, expiry and the Schedule H1 register.
Clinic tasks and how VyapRise handles them
Free is free forever; Pro is ₹1,499 per year.
| Task | How VyapRise handles it | Plan |
|---|---|---|
| Day view | Previous / next / today; tabs for booked, arrived, completed, cancelled and no-show with counts; one column per doctor | Pro |
| Reminders | Email the evening before at 6 pm once turned on, with a stop link; WhatsApp by pressing Remind | Pro |
| Patient history | Case notes per visit, encrypted, for allowed roles only; A5 prescription print | Pro |
| Book a patient | Patient or walk-in name and mobile, date, time, length 15 min to 3 hours, doctor (typed), services, notes; a warning if that doctor is already booked then | Pro |
| Online booking | Your own booking link: the patient picks services, a doctor or Anyone available, a day and a free time; marked Online in Appointments; an email to you for each booking if you want one | Pro |
| Find a booking | Search by patient, mobile or doctor | Pro |
| Arrived and Done | Marked from the list | Pro |
| Bill the visit | Invoice with the appointment's services; a billed appointment is locked | Pro |
| Fees | Consultations, procedures and tests as service items with SAC, fee and GST rate | Free (30 items) |
| Dues | Due date on the invoice; party ledger and outstanding | Free (current month; older periods Pro) |
| Receipts against several bills | Payment received, allocated to invoices | Pro |
| Invoice | SAC and GST on each line, UPI QR, 4 print layouts | Free, 10 a month |
VyapRise keeps no lab reports. Online bookings take no payment or deposit, and patients cannot cancel or move them themselves. A WhatsApp reminder goes only when you press Remind and then send it; reminder emails go only once you turn them on, and there is no SMS.
Is VyapRise the right clinic billing software for you?
Before you set it up, the gaps.
A good fit if you
- Run a clinic, polyclinic or diagnostic centre whose front desk books appointments
- Want the day's bookings, arrivals and no-shows on one screen
- Want patients to book a free time themselves from a link you share
- Want each visit's consultation and tests billed without typing them again
- Bill companies or regular patients who pay later, see the customer ledger
- Want the books and reports in one place, see accounting
Not a fit yet if you
Need lab reports or a full hospital record: VyapRise keeps case notes and prescriptions per visit, not lab results. Online bookings take no payment or deposit, and patients cannot cancel or move a booking themselves. There is no SMS or WhatsApp reminder sent automatically (you share the booking link yourself; Remind only opens WhatsApp with the message filled in; reminder emails go the evening before once you turn them on). It runs in the browser and needs internet; there is no offline mode.
Common questions
Can I book patient appointments in VyapRise?
Yes, on Pro. Appointments has a day view with previous, next and today, status tabs for booked, arrived, completed, cancelled and no-show, and search by patient, mobile or doctor. Each appointment has the patient or a walk-in's name and mobile, the date, time and length, who will see them, the services and notes.
Does VyapRise keep patient records or prescriptions?
Yes, on Pro, as case notes per visit: vitals, complaints, findings, diagnosis, prescription, advice and the follow-up date, with the prescription printed on A5. They are stored encrypted and shown only to roles you give the patient records permission, so the front desk does not see them. It keeps no lab reports.
How is a visit billed?
Press Bill on the appointment and an invoice opens with its services and fees. Once saved, the appointment is locked as billed. If the patient pays later, the invoice carries a due date and shows in their ledger.
Do clinics charge GST?
Health-care services by a clinical establishment are generally exempt from GST, while some other services and goods are taxed. You set the GST rate on each service in VyapRise. Confirm the rates, and whether you need to register, with your CA.
Does it send appointment reminders to patients?
By email, yes, once you turn reminders on: each patient with an email gets one the evening before at 6 pm, with a link to stop them. On WhatsApp, not by itself: a booked appointment with a mobile number has a Remind button that opens WhatsApp with the reminder filled in (name, date, time, your clinic's name), and the desk presses send. There is no SMS. Both are part of Pro.
Can patients book an appointment online?
Yes, on Pro. Your clinic gets its own booking link, a web page with no app to install. The patient picks the services, a doctor or Anyone available, a day and a free time, and sees a confirmation on screen. Free times follow your opening hours, holidays, slot length, minimum notice and the appointments already booked, so a doctor is not booked twice; with no staff listed, up to the number you set can book the same time. The booking lands in Appointments marked Online, with an email to you if you want one. You share the link yourself, by copying it or on WhatsApp. There is no online payment or deposit, and the patient cannot cancel or move the booking themselves. On Free the page says it is not taking bookings.
How much does clinic billing software cost on VyapRise?
Appointments, patient history and reminder emails are part of Pro, at ₹1,499 per year, with no limit on bills and no per-user charge for your front-desk staff. New companies get 7 days of Pro free. The Free plan keeps 10 invoices a month, 30 items and 10 customers for the owner alone, without appointments.
Related pages
- Medical store billing softwareBatch, expiry and the Schedule H1 register.
- GST billing softwareInvoices with SAC, UPI QR and print layouts.
- Customer ledgerPatient and company balances, statements and dues.
- Accounting softwareDouble-entry books, GST reports and Tally export.
- Payment receipt vs receipt voucherWhat a receipt must show, and when.
Run your clinic's front desk on VyapRise
Choose Clinic & diagnostics, add your consultations and tests, and book tomorrow's first patient. Try Pro free for 7 days; no card needed.