Accounting Software for Small Business in India

Say a wholesaler sells goods worth ₹10,000 plus 18% GST to a customer in the same state. The invoice totals ₹11,800. Behind it, VyapRise posts a journal: the customer is debited ₹11,800, sales is credited ₹10,000, and output CGST and output SGST are credited ₹900 each. Debits equal credits, and the customer ledger now shows ₹11,800 due on the invoice due date worked out from the credit period.

Two weeks later the customer pays ₹11,700 into your bank account and tells you they deducted ₹100 as TDS. You open a payment receipt (Pro), pick the bank account, enter ₹11,700 received and ₹100 TDS, and allocate it against that invoice. The invoice shows as paid, the customer balance goes to zero, and the bank account rises by ₹11,700. If the customer also owes on bills from before you started using VyapRise, the receipt can be set against those old invoices too.

The purchase side works the same way. A supplier bill of ₹5,000 plus ₹900 GST credits the supplier ₹5,900 and debits purchases and input tax. When you pay, a payment voucher (Pro) is allocated against that bill, and the supplier ledger shows exactly which bills are still open. If you deduct TDS, say on a contractor bill, enter the TDS amount, section and rate on the Payment Out; the TDS register then lists it by party and quarter, ready to match with Form 26AS. Opening balances for customers, suppliers and bank accounts are entered once, on the Free plan, so the ledgers start from the right figure.

At month end, import the statement your bank gives you as CSV, XLS or XLSX on the Bank Reconciliation screen. VyapRise matches its lines to your entries, you confirm them, and the bank reconciliation statement lists what has not cleared yet: a cheque you issued that the supplier has not banked, or a deposit that the bank shows tomorrow. Book balance and bank balance then agree on paper. On Pro, post-dated cheques from customers wait in their own register as due, post-dated, cleared or bounced, and marking one bounced reverses its receipt.

On Pro the rest of the books open up. Rent of ₹15,000 goes in as an expense with a photo of the bill. Cash taken to the bank is a contra entry. A depreciation or correction entry is a journal voucher. The trial balance, P&L and balance sheet are built from every posted entry, and you can trace any figure back account by account. If a fast-selling item still makes little money, gross profit vs net profit explains why; if money is short despite profit, read what cash flow is.

• Every document posts its own entry, so the ledger and the bill can never disagree.
• Receipts and payments are allocated bill by bill, so outstanding is invoice-wise, not just a balance.
• The double-entry accounting software runs on all plans; Pro adds receipts and payments, the statements and manual vouchers.