For tent houses, furniture, sound, light and equipment hire
Tent House Billing Software for Hire Orders and Rental Bills
A tent house sends a shamiana, 200 chairs and the lights to a wedding on the 10th, gets them back on the 12th, and bills three days of hire for every piece. In the season the same goods go out again the next morning.
- Hire orders with venue, out and return dates
- A hire challan with a signature line
- Hires past their return date shown in the list
- A GST bill for pieces × hire per day × days
What is Tent House Billing Software?
VyapRise is tent house billing software that books each hire with the venue and dates, checks you have enough free on those dates, prints a hire challan for the customer to sign, shows which hires are past their return date, and turns the hire into a GST bill for the days hired, without moving your stock, because the goods are still yours.
Choose Tent, furniture & equipment hire when you sign up and Hire orders and quotations are switched on. Both are part of Pro, free for your first 7 days; GST invoices work on every plan.
What a tent house or hire business needs from billing software
What went out, to which venue, when it is due back, and a bill for the right number of days. These are the parts VyapRise covers.
A hire order for every booking
Each hire is numbered (RNT-0001) and has the customer, the site or venue, the date the goods go out and the date they are due back, the items from your item list with the quantity and the hire charge per piece per day, and notes. Hire orders are part of Pro.
Days worked out from the dates
The days billed are counted from the dates, both ends included: out on the 10th and back on the 12th is 3 days. If you agreed a different number, type it. Pro.
A hire challan to sign
Print the hire challan as a PDF with the goods, quantities, hire charge per day, due date and deposit, and a line for the customer to sign that the goods were received in good condition. Pro.
Booked, out, returned
Move each hire from booked to out to returned, or cancel it. Marking it returned stamps today as the return date unless you set another. The list shows hires that are out past their return date, so you know whom to call. Pro.
Security deposit noted
Note the security deposit on the hire order for your record; it prints on the challan. The money itself is recorded as a payment received. Hire orders and receipts are part of Pro.
Bill the hire
Press Bill and a GST invoice opens with one line per item, such as Shamiana 20x40 - hire, 3 days (10-10-2026 to 12-10-2026), at the hire per day × days, with SAC 997319 and the item's own GST rate. Pro; the invoice itself is Free, 10 a month.
Enough free for the dates
Saving a hire checks each item against what is free on its dates: your stock less the other booked or out hires that overlap them. A hire that needs more is refused unless you save it anyway. Items with no stock entered are not checked. Pro.
Your stock stays yours
Billing a hire moves no stock: the shamiana, chairs and lights stay in your items, ready for the next booking. Items work on every plan, up to 30 on Free.
Quotations for the season
Send a customer a quotation for a wedding or a function as a PDF before they book, and keep it on file. Quotations are part of Pro.
What a quotation is
A wedding booking at a tent house using VyapRise
Simple numbers, real steps, so you can see whether it fits your godown.
The 1st: the quotation. A family asks for a shamiana, chairs, tables and lights for a wedding on the 10th and 11th. You send a quotation: one Shamiana 20x40 at ₹3,000 a day, 200 chairs at ₹10, 20 round tables at ₹50 and 4 halogen lights at ₹150.
The 3rd: the booking. They agree. You make hire order RNT-0087 with the venue, out on the 10th and due back on the 12th, so 3 days, and note a ₹5,000 security deposit, which they pay by UPI and you record as a payment received.
The 10th: the goods go out. You mark the hire out and print the hire challan. The customer's relative signs the received-in-good-condition line at the venue.
The 12th: back in the godown. The goods come back; you mark the hire returned and today's date is stamped as the return date. Three chairs are broken.
The 12th, evening: the bill. You press Bill. The invoice has one line per item for 3 days: the shamiana ₹9,000, the chairs ₹6,000, the tables ₹3,000 and the lights ₹1,800, ₹19,800 before GST at the rate set on each item. You add a line for the three broken chairs and save. The ₹5,000 received earlier is already in the customer's ledger, so it shows the balance still due, and no stock has moved.
The 13th: a late return. Another hire was due back yesterday. It shows in the list as out past its return date, so you call the customer.
- The GST rate on hire depends on the goods hired and on how you supply them. Set the rate on each item and confirm it with your CA.
- For the availability check to work, enter how many chairs, tables and lights you own as each item's stock; an item with no stock entered is not checked.
- Returning the deposit is a payment you record yourself; VyapRise does not track deposit refunds on the hire order.
Tent house tasks and how VyapRise handles them
Free is free forever; Pro is ₹1,499 per year.
| Task | How VyapRise handles it | Plan |
|---|---|---|
| Book a hire | RNT-0001: customer, site / venue, out date, due back, items with quantity and hire per piece per day, notes | Pro |
| Days billed | Counted from the dates with both ends included, or typed | Pro |
| Hire challan | PDF with goods, quantities, hire per day, due date, deposit and a received-in-good-condition signature line | Pro |
| Status | Booked, out, returned (return date stamped), cancelled; hires out past their return date shown | Pro |
| Security deposit | Noted on the hire order; the money recorded as a payment received | Pro |
| Bill the hire | One invoice line per item at hire per day × days, SAC 997319, the item's GST rate | Pro |
| Availability | Stock less other booked or out hires on overlapping dates; a hire needing more is refused unless saved anyway | Pro |
| Stock | The bill moves no stock; hired goods stay yours | Free (30 items) |
| Quotations | Quotation as a PDF before the booking | Pro |
| Damage and shortage | Added as a line on the invoice | Free (on the invoice) |
| GST invoice | SAC and GST on each line, UPI QR, 4 print layouts | Free, 10 a month |
There is no damage or shortage screen, no deposit refund tracking and no decoration or event planning module.
Is VyapRise the right tent house software for you?
Before you set it up, the gaps.
A good fit if you
- Hire out tents, shamianas, furniture, sound, lights or equipment by the day
- Want each hire on paper with the venue, dates and a signature from the customer
- Want to see which hires are out past their return date
- Want GST bills worked out from the pieces, the hire per day and the days
- Take advances and deposits from customers, tracked in the customer ledger, with receipts on Pro
Not a fit yet if you
Need a damage or shortage screen: VyapRise has none (add a line on the invoice). There is no deposit refund tracking and no decoration or event planning module with tasks, staff or menus. It runs in the browser and needs internet; there is no offline mode and no Play Store app.
Common questions
Can I keep hire orders in VyapRise?
Yes, on Pro. Each hire order has the customer, the site or venue, the date the goods go out, the due date and the return date, the items with quantity and hire charge per piece per day, a security deposit for your record and notes. It moves from booked to out to returned, or is cancelled.
How are the days worked out?
From the dates, both ends included: out on the 10th and back on the 12th is 3 days. You can type a different number of days if you agreed one with the customer.
Does billing a hire reduce my stock?
No. The invoice made from a hire order moves no stock, because the goods are still yours and come back to the godown.
Does it stop me booking more chairs than I have?
Yes, on Pro. When you save a hire, each item is checked against what is free on its dates: your stock less the other booked or out hires that overlap them. A hire that needs more is refused unless you save it anyway. Items with no stock entered are not checked.
How do I handle broken or missing items?
Add a line for the damage or shortage on the invoice before you save it. There is no separate damage screen, and the deposit refund is a payment you record yourself.
How much does tent house billing software cost on VyapRise?
Hire orders and quotations are part of Pro, at ₹1,499 per year, with no limit on bills and no per-user charge for your staff. New companies get 7 days of Pro free. The Free plan keeps 10 GST invoices a month and 30 items for the owner alone, without hire orders.
Related pages
- Furniture shop billing softwareVariants, quotations, orders with an advance and challans.
- Sales and purchase order softwareQuotations, sale orders and challans.
- Customer ledgerCustomer balances, advances and dues.
- GST billing softwareGST invoices with SAC, UPI QR and print layouts.
- What a delivery challan isWhen goods move on a challan, not a bill.
Book your next hire on VyapRise
Choose Tent, furniture & equipment hire, add your goods and make the first hire order with its challan. Try Pro free for 7 days; no card needed.