For stationery, book, gift and toy shops
Stationery Shop Billing Software for Books, Gifts and Toys
A stationery shop sells a single pen and a box of 10 to the same customer, a school's book list in June, and a gift that needs wrapping in five minutes. Half the items carry a barcode and half do not.
- Scan printed barcodes, label the rest
- Pens by the piece and the box
- School kits on one bill line
- Wholesale rate for schools and shops
What is Stationery Shop Billing Software?
VyapRise is stationery shop billing software that scans the printed barcodes, prints your own labels for the rest, sells by the piece and the box from one stock, puts a school kit on one line, and gives schools and other shops a wholesale rate.
Choose Stationery, books & gifts when you sign up. Other units, brand & rack, barcode scanning on invoices and offers work on Free; barcode labels, variants, kits and the counter POS are part of Pro, free for your first 7 days.
What a stationery shop needs from billing software
Thousands of small items, a June rush and customers who buy one or a hundred.
Scan printed barcodes
Notebooks, books and branded pens carry an EAN or ISBN barcode. Scan it with a USB or Bluetooth scanner and the item lands on the bill. Scanning works on Free invoices.
Barcode billingLabels for the rest
Erasers, gift items and toys without a barcode get an in-store EAN-13 code and a label on A4 sheets or 50×25 / 38×25 mm rolls. Print labels straight from the purchase bill. Pro.
Free barcode generatorPiece and box
Keep pens in pieces and add BOX = 10 PCS as another unit with its own box price. A box scanned by its own barcode bills the box. Stock is always in pieces. Works on every plan.
School kits on one line
Make a kit for a school's class list: notebooks, a geometry box, pens and covers. Sell it as one line, and the sale takes each item out of stock. Kits are a Pro feature.
Colours and sizes
A notebook in A4 and A5, or a toy in three colours: create it once with its options, and each combination has its own stock and barcode. Variants are a Pro feature.
Wholesale rates
Set a wholesale price and the quantity it starts from on the item; at the Pro POS it applies by itself. Schools and shops you supply regularly can sit on a price list (Pro), or you edit the rate on the bill.
Back-to-school offers
Set % or ₹ off a category, such as notebooks, for June, with dates and hours. The offer applies by itself on invoices (Free) and at the Pro POS, and the Offers report shows what it gave away.
Brand and rack
Keep the brand and the rack on each item, so new staff find it fast. Import your item list from Excel with both columns (up to 30 items on Free). Free.
A counter for the rush
The Pro POS takes scan or search, holds one bill while you serve the next, and splits cash, UPI and card on one bill. Shifts close with a Z-report.
See the POS
A June morning at a stationery shop
Simple numbers, real steps.
The school list. A parent brings the Class 5 list. You have made a kit for it: 8 long notebooks, a geometry box, a pencil box and brown covers, at ₹780. You scan or pick the kit; one line goes on the bill and each item's stock drops.
Loose buys. The next customer wants 3 gel pens, a box of 10 pencils and a gift-wrap sheet. The pens and the pencil box are scanned; the gift wrap has your own label. The bill takes part by UPI and part in cash.
A shop buys in bulk. A small shop from the next village takes 100 notebooks. You set a wholesale price from 50 pieces on that notebook, so at the POS the line switches to the wholesale rate on its own.
A gift. A customer buys a toy car in red. The red variant has its own barcode, so stock of the red one drops, not the blue.
The evening count. The low-stock screen shows long notebooks below the minimum you set before the next school's list comes in.
- Printed books, notebooks, pens and toys can all carry different GST rates, and some are exempt. Set the HSN and rate on each item after confirming them with your CA.
- A mixed bill splits tax line by line, and an exempt item shows with no tax.
Stationery shop tasks in VyapRise
Free is free forever; Pro is ₹1,499 per year.
| Task | How VyapRise handles it | Plan |
|---|---|---|
| Scan billing | EAN, UPC and Code128 barcodes with a USB or Bluetooth scanner | Free on invoices |
| Labels for unmarked items | In-store EAN-13 codes; A4 sheets or rolls; labels from the purchase bill | Pro |
| Piece and box | Other units with their own price; box barcodes bill the box | Free |
| School kits | Kit sold as one line; each component's stock goes down | Pro |
| Sizes and colours | Variants, each with its own stock and barcode | Pro |
| Wholesale rate | Wholesale price from a quantity at the POS; price lists for regular buyers | Pro |
| Season offers | % or ₹ off a category, items or bill, with dates and hours | Free on invoices; POS Pro |
| Brand and rack | On each item, imported from Excel | Free |
| Counter billing | POS with hold and recall, split payment, shifts and Z-report | Pro |
| GST invoice | HSN and GST per line, UPI QR, 4 print layouts | Free, 10 a month |
Is VyapRise right for your stationery shop?
Before you set it up, the gaps.
A good fit if you
- Sell a mix of barcoded and unmarked items and want everything scannable
- Sell by the piece and the box
- Make school kits and want them on one line with the stock right
- Supply schools or other shops at a wholesale rate
Not a fit yet if you
Need ISBN look-up that fills a book's title and publisher from the barcode: there is none; you add the item once with its barcode. Barcodes are scanned with a USB or Bluetooth scanner, not a phone camera. It runs in the browser and needs internet; there is no offline mode or Play Store app.
Common questions
Can I bill stationery by scanning barcodes?
Yes. Scan EAN, UPC or Code128 barcodes with a USB or Bluetooth scanner on the invoice (every plan) or at the POS (Pro). Items without a barcode can get your own printed labels on Pro.
Can I sell pens by the piece and by the box?
Yes, on every plan. Keep the pen in pieces and add BOX = 10 PCS as another unit with its own price. Choose the unit on the line, or scan the box's own barcode to bill the box; stock is counted in pieces.
Can I sell a school kit as one item?
Yes, on Pro. Make a kit of the items on a class list and sell it as one line; each item's stock goes down when the kit is sold.
Can I give a wholesale rate to schools and other shops?
Yes. Set a wholesale price and a minimum quantity on the item, and at the Pro POS the rate applies by itself. For regular buyers, Pro has customer price lists; on any plan you can edit the rate on an invoice line.
How much does stationery shop billing software cost?
The Free plan is free forever with 10 GST invoices a month, up to 30 items and 10 customers, other units and scanning, for the owner alone. Labels, kits, variants, purchase bills and the POS are part of Pro, at ₹1,499 per year, with no item or customer limit and unlimited users. New companies get 7 days of Pro free.
Related pages
- Barcode billing softwareScanning, in-store barcodes and label sheets.
- POS billing softwareCounter billing, hold and recall, shifts.
- Free barcode generatorPrint a sheet of labels without signing up.
- Kirana store billing softwareA busy counter with scanning and khata.
- Inventory management softwareStock, low-stock alerts and reports.
Put your stationery shop on VyapRise
Choose Stationery, books & gifts, label your unmarked items and make your first school kit. Try Pro free for 7 days; no card needed.